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Tips for a Custom Welcome Packet for International Students

International students have a lot to prepare for before they begin their first semester at your university. Having a comprehensive welcome packet created with them in mind can truly go a long way in making them feel a little less nervous (and a little more ready!) about adjusting to life in the United States and at your institution.

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Since students will receive your university’s welcome packet while they are still in their home country, and will likely be going over certain aspects of it with their families, it can be beneficial to have certain parts of the packet translated in a dual-language format. This way, both the student and their family can review the information together in a way that helps everyone feel confident about the student traveling so far away from home. It will also solidify their decision that your university is the right place for this next adventure.

While translating the entire packet may not be necessary, here are a few sections you may consider translating before sending future welcome packets to international students:

Tips for preparing to come to the U.S. There is a lot that goes into preparing for international travel and study. From visas, to travel tips about U.S. airlines, which documents the student will need upon reaching a port of entry, to even whether or not his or her mobile phone will still work here, there are so many factors to consider. Many students may wish to review this section with their families. Having it available in their native language will make the process that much smoother.

Finances (tuition, budgets, banking). Many families may be assisting with or covering tuition costs or other monetary needs for the student. Making this information available in the family’s primary language could prove very helpful in the event the family needs to reference it in order to help the student prepare his or her finances and budget in advance.

Information on medical care and options. The health care system in the United States is quite different than in any other country. If your international students will be automatically enrolled in any type of insurance through your university, or if they need to shop for some sort of plan on their own, this is an important distinction to make and something students may also wish to review with their families before departure. This helps everyone to know that the student is safe and covered in the event of a medical emergency or simply for routine doctor’s visits. It may also be helpful to translate information regarding the different types of immunizations that may be required before the student travels to the U.S.

Providing this information in a student’s primary language can be a great start in making things just a little easier for everyone involved. Above all, though, simply having an easily accessible and specific welcome packet emailed to the student once they are accepted to your university will create a lasting impression that they are valued and welcome on your campus.